Business travel
Corporate chauffeur travel, arranged once
Companies use us to bring clients, board members, new starters and event speakers in from London’s airports, and to take them home again. The service is built around the person who books, not only the person who travels.
Booking a car for someone else is a small task that carries a lot of responsibility. If the chauffeur is not there, it reflects on you. If the invoice is wrong, it takes an afternoon to sort out. If the guest is sent a vehicle that is too small for their luggage, they notice. Good corporate travel is simply the removal of those risks, journey after journey.
This page explains how companies book with us, what we need, how guests are looked after and how invoicing works.
Who books?
Personal and executive assistants, office managers, HR teams bringing in new starters, travel managers, event organisers and partners at professional firms booking for their clients. Many of them book for other people and never travel in the car themselves. The booking process is designed so they can do it quickly and know it is done.
What we need for each booking
The passenger’s name and mobile number, the flight number, the destination, the name to show on the board, the car class, and any cost code or reference your finance team needs on the invoice. For regular passengers, we keep their preferences so you do not need to repeat them each time.
Keeping you informed
Many bookers want to know that the guest has been met without having to ask. We can send a message to the booker when the passenger is in the car and another when they reach the destination. If anything goes wrong, such as a cancelled flight or a guest who has missed the connection, we contact the booker as well as the passenger.
Visiting clients
A client arriving from New York or Singapore to meet your partners at 09:00 needs to land, be met, reach the hotel, change and be at your offices on time. Tell us the whole plan. We can take the client from the airport to the hotel and send a second car at the right time for the meeting, or keep one car and chauffeur for the morning. The E-Class is the usual choice; for senior visitors, the S-Class.
Board members and senior staff
Non-executive directors and senior colleagues travelling to board meetings often have fixed patterns: the same flight, the same hotel, the same meeting room. Once we have that pattern, a single message confirms each trip. If the same chauffeur is available, we assign them, so the passenger sees a familiar face.
Conferences and events
Event organisers use us to bring speakers and guests from several airports to a venue or hotel over a day or two. Send us the list of names, flights and destinations, and we will build a schedule and confirm each journey. For a group arriving on the same flight, one vehicle is simpler; for staggered arrivals, several cars are timed to each flight.
Teams travelling together
For four to six colleagues travelling to the same place, the V-Class seats everyone in comfort, and the facing seats in many layouts make it easy to talk on the way. For larger teams, several V-Class vehicles travel together and arrive at the same time.
Invoicing
For companies booking regularly, invoices can be addressed to the right entity, carry cost codes and references, and be sent to the finance team rather than the booker. Tell us how your company prefers to be invoiced when you get in touch, and we will set it up.
Duty of care
Companies have obligations to their staff and visitors. All London private hire drivers and vehicles are licensed by TfL, and chauffeurs are subject to enhanced background checks as part of that licensing. The driver’s licence number is available on request. If your company has its own requirements, send them to us, and we will tell you plainly whether we meet them.
Changes and cancellations
Plans change constantly in business travel. Reply to the confirmation or message us with any change: a new flight, a different address, an extra passenger. We confirm each change and any effect on the fare before it happens.
New starters and relocations
HR teams often book a car for someone moving to London for a new role, sometimes with their family. It is the first impression of the company and of the city. Give us the arrival details and the temporary address, and we will send a car large enough for a relocation’s worth of luggage. A short welcome note from the company, handed over by the chauffeur, is easy to arrange if you send it to us in advance.
Travel between offices and sites
Companies with offices in London and around the South East use us between sites as well as airports: the City to Canary Wharf, London to Reading, Cambridge or Oxford, or to a client’s site for the day. The same account and the same invoicing arrangements apply. Hourly hire suits a day with several stops.
Central London
From Heathrow to the centre
The central addresses people ask for most, off-peak and in the weekday rush.
| Destination | Distance | Off-peak | Rush hour | Main roads |
|---|---|---|---|---|
| Westminster | 17 mi | 36 min | 52 min | M4, A4 |
| Mayfair | 16 mi | 35 min | 51 min | M4, A4 |
| City of London | 19 mi | 46 min | 67 min | M4, A4 |
| Canary Wharf | 23 mi | 61 min | 79 min | M4, A4 |
| Kensington and Chelsea | 14 mi | 28 min | 41 min | M4 |
| Paddington | 16 mi | 34 min | 49 min | M4, A40 |
| St Pancras International | 18 mi | 43 min | 62 min | M4, A40 |
| Victoria | 17 mi | 37 min | 54 min | M4, A4 |
| Shoreditch | 20 mi | 50 min | 73 min | M4, A4 |
| South Kensington | 15 mi | 29 min | 42 min | M4, A4 |
Which car?
Choose by luggage first
| Party | People | Large cases | Our suggestion |
|---|---|---|---|
| One traveller | 1 | 1 | Mercedes E-Class |
| A couple | 2 | 2 | Mercedes E-Class |
| Three, light luggage | 3 | 2 | Mercedes E-Class |
| Three, holiday luggage | 3 | 4 | Mercedes V-Class |
| A family of four | 4 | 4 | Mercedes V-Class |
| Six travellers | 6 | 6 | Mercedes V-Class |
| A group of eight | 8 | 8 | 2 × V-Class |
| A party of twelve | 12 | 12 | 2 × V-Class |
In every fare
What the price includes
- 01
Flight tracking
The chauffeur follows your flight number, so an early landing or a delay moves the pickup with it.
- 02
Meet and greet
Your chauffeur waits in arrivals with a board showing your name, and takes the bags from there.
- 03
A fixed price
Agreed when you book. Traffic, a longer route on the day or a late landing do not change it.
- 04
Parking and drop-off
Airport drop-off and short-stay parking charges are part of the price, not added afterwards.
- 05
A route from live traffic
The chauffeur checks the roads before setting off and picks the line that is moving.
How to book
Three steps to the kerb
- 01
Plan the journey
Choose the airport and the address. The planner gives the distance and the drive time at the hour you travel.
- 02
Book ahead
Reserve with your flight number, terminal and a contact number. The price is fixed at that point.
- 03
Meet your chauffeur
Your chauffeur follows the flight and waits in arrivals with your name on a board.
What else we do
Other services
Airport transfers
Arrivals and departures at every London airport: flight tracked, met inside the terminal, fixed fare.
Read moreCruise transfers
Southampton, Dover, Portsmouth, Harwich and Tilbury, in a car sized for cruise luggage.
Read morePrivate aviation
Biggin Hill, Farnborough, Northolt and the jet centres at Luton, Stansted and City.
Read moreWeddings
The couple, the family and the guests, timed to the ceremony and the reception.
Read moreEvents
Wimbledon, Ascot, Twickenham, Wembley, the O2 and ExCeL, with a pickup planned for the end.
Read moreProms
A smart arrival at the school prom and a safe ride home, arranged with parents.
Read moreShopping
Knightsbridge, Bond Street, Westfield and Bicester Village, with the bags kept in the car.
Read moreSchool transfers
Boarding pupils between school and the airport at the start and end of every term.
Read moreHourly hire
One car and chauffeur for a day of meetings, visits or several stops.
Read moreJourney planner
Distance and time for any journey
Heathrow Westminster
- Distance
- 17miles
- Off-peak
- 36min
- Weekday rush
- 52min
Usual line: M4, A4. Chauffeurs choose on the day from live traffic.
Good to know
Questions, answered
Can I book a car for someone else?
Yes. Give us the passenger’s name, mobile number and flight.
Can you add a cost code to the invoice?
Yes. Give us the code or reference when you book.
Will I know when the guest has been met?
Yes, if you ask. We can message you when they are in the car and when they arrive.
Can the board show our company name?
Yes.
Can you handle a conference with many arrivals?
Yes. Send us the list, and we will build and confirm a schedule.
Are your chauffeurs licensed?
Yes. All London private hire drivers and vehicles are licensed by TfL.
Can we request the same chauffeur each time?
Yes, and we will assign them when they are available.
How do we change a booking?
Reply to the confirmation with the change. We will confirm it and any effect on the fare.
Can you look after a new starter moving to London?
Yes. Give us the arrival details and the temporary address, and we will send a car large enough for their luggage.
Do you travel between offices outside London?
Yes, to towns and sites across the South East, under the same invoicing arrangements as airport journeys.
Can a welcome note be given to a guest?
Yes. Send it to us in advance, and the chauffeur will hand it over at the meeting point.
Ready when you are
Your chauffeur, already waiting
A named chauffeur, a fixed price and a quiet car, at every London airport.